As a program manager, it's up to you how often you want your members or supervisors to report. Programs choose from biweekly, monthly, quarterly, and annual options. Some even have members check in weekly at the beginning of the service year.
As you set up your monitoring system, keep in mind that it's easier to make adjustments and pinpoint potential problems if you check in early and regularly.
- Get tips on supervising members from afar
- Read how one program manages biweekly reporting from members
- Borrow a great idea for organizing "barn raising" monthly check-in meetings
- Check out member reporting systems, including training materials and samples to help VISTAs report successfully
- Use monthly reporting and reflections to monitor your VISTAs and prepare for the quarterly report
- Get feedback from site supervisors on how their VISTAs perform
- Use a standard list of questions for member monitoring
- Adapt this sample activity log to track specific grant activities, member development, and other activities to prepare for AmeriCorps monthly reports
- Explore these questions about VISTA partnership activities
The Big Picture:
No matter how or when you monitor your members, here are some things you may want to check in about:
- Progress toward achieving goals
- Partnerships developed
- Major accomplishments
- Barriers faced
- Training received
- Assistance needed
- Administrative issues (days of work missed, late arrivals, etc.)
Go back to Monitoring and Evaluating Members
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