Checklists for Member Files

Getting organized

Paperwork is a necessary, but sometimes overwhelming, part of a supervisor's job. In-the-know managers make use of checklists and other tools for organization.

RARE (Resource Assistance to Rural Environments) of Eugene, Oregon, uses a simple checklist to track documents needed for members' files. It includes a timeline and can be easily adapted. Click here to check it out.

PCC's AmeriCorps program uses special folders, together with a well-thought-out process for organizing member materials. Their member folders are divided into six sections that follow the categories in the AmeriCorps program director's manual. Click here to read more about their process.

The Peace Corps Fellows Program (Macomb, IL) has a member file checklist that's stapled in the front of each member's folder. Items are listed in the order that an AmeriCorps program officer follows when doing a review. "It keeps us organized and ready for site visits from our program officers or auditors," says Program Director Karen Mauldin-Curtis.

The Schools of Hope project (Madison, WI) uses a different kind of checklist so VISTAs document their work before transitioning out of service. "We've found that this document captures the wide range of detail oversight necessary to successfully wrap up the VISTA year of service and ensure smooth transitions for all concerned," according to Program Director Karen Dischler.

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