Tips for Preparing an Education Award Training

Organizing an effective workshop

Since 2001, the Northwest Regional Educational Laboratory has provided trainings to members on strategies for the use of their education awards. More than 70 sessions have been given to audiences ranging from five to 200 members.

Here are a few pieces of advice, from the trenches, for those preparing an education award strategy training for members.

Know your audience. In planning the session, or at the beginning of the presentation, ask members these questions:
1. How many of you are second year members?
2. How many are planning to do a second year?
3. How many are planning to go to school? Undergraduate or graduate school?
4. How many have filled out a FAFSA this year?
5. How many of you have no idea what you're going to do with your award?
6. How many of you are planning to repay loans with your award?

The answers should help guide the presentation.

Print out the introduction and segments of the handbook, study the information, and add your own touches to create a more personalized "script" that speaks to the needs of your members. Enliven the presentation with your own visuals, including PowerPoint.
Another option: Create a peer training by recruiting four people, dividing the information among them, and asking them to present their segments to the group.
Ask a local college financial aid officer and/or representatives of nontraditional schools to attend the training and answer questions.
Begin the session by asking members to raise their hands if they're interested in specific areas (like taxes, forbearance, repaying student loans, getting the best financial aid deal). Distribute handouts and ask everyone to find one interesting fact about the area they've expressed interest in and share it with the group as an "instant expert."
Welcome clarifying questions: You want to stop periodically and make sure the audience is with you. However, if members have questions that are specific to their own situations, ask them to wait until the session is over.
If questions come up that stump you, jot them down on poster paper in a "parking lot." After the session, research the answers (or find appropriate resources you can refer members to) and make sure you distribute the information to everyone.
Everyone has a different situation, so one presentation can't meet all members' needs. However, here is some advice beneficial to most members:
1. Worksheet C is your best friend. You have nothing to lose-and everything to gain-by filling it out when doing your FAFSA.
2. Become an active participant in the financial aid process. Treat your appointment with the financial officer like a job interview. Be sure to tell the officer that you have an ed award, but you don't want to use it if it means foregoing other types of aid that the college is able to provide.
3. If you are using the ed award to repay qualified student loans, pick the repayment plan that best suits your financial and lifestyle needs. Consider if you'd rather use the award in a lump sum to reduce your principal or if you prefer monthly payments on both the principal and interest.
4. When figuring out your federal income taxes, use the 1040 form rather than the "EZ" form. Though it's more work, you'll be able to take advantage of tax breaks that the 1040 allows.
After the presentation, consider doing a survey. (There are some examples in the Looking at the Individual section.) It will help you hone your presentation for the next time. And remember, the more trainings you do, the easier it gets!

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