Supervisor's Toolkit

• Planning and Documentation
• Creating Effective Member-Supervisor Relationships
• Monitoring and Evaluating Members
  • Expectations & Goals
  • Ongoing Monitoring
  • Performing Member Evaluations
    • Rating Members on a Regular Basis
    • 90-Day Review
    • Six-Month Review
    • End-of-Term Review
• Working With Host Sites

Home > Supervisor's Toolkit > Monitoring and Evaluating Members > Performing Member Evaluations > Rating Members on a Regular Basis

Rating Members on a Regular Basis

How one program handles reviews at partner sites

Stephen Harrell, program director of the Regional Service Corps (RSC) in Pasco, Washington, specifies in his sponsor-site agreements that the sites will do three performance reviews for members assigned to their locations. He spells out when those reviews should take place (basically every three months) and when the evaluations are due. An optional fourth evaluation can be scheduled, if needed.

See a sample evaluation form used by RSC, and a sample memo to host site supervisors. It helps site supervisors cover important elements like quality of work, output, and attitude. It also ensures that all members are judged on the same criteria.

A tip about scoring:

"When scoring performance, keep in mind that under typical working conditions, no more than 5 percent of employees receive scores of five (the highest rating)," says Harrell. "It is important to score candidly, and there is no harm in leaving room for growth."

Things you should remember about performance improvement plans:

• They should be specific and clear.
• They become the responsibility of both the supervisor and member, and are subject to timely review.
• They have specific dates when the action(s) will be completed.
• They have measurable results.

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